A curated collection of supplies, Virginia notary references, loan signing networks, apostille info, business tools, free downloads, and answers to the questions I'm asked most.
These are the supplies I personally use and recommend — stamps, journals, printers, scanners, briefcases, and office essentials. I've gathered them on my Amazon storefront for easy browsing.
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Official handbook from the Office of the Secretary of the Commonwealth.
Apply, renew, or update your commission information.
Full statutory text governing Virginia notarial acts, fees (§ 47.1-19), and duties.
An apostille is a certificate that authenticates a public document — like a notarized affidavit, birth certificate, or power of attorney — so it can be legally recognized in another country that is party to the 1961 Hague Apostille Convention.
I do not issue apostilles or provide authentication services. My role is limited to helping you prepare and notarize the underlying documents so they're ready for submission. Apostilles themselves are issued by the Virginia Secretary of the Commonwealth (for state-issued and Virginia- notarized documents) or the U.S. Department of State (for federal documents).
For Virginia-notarized documents, submissions go to the Office of the Secretary of the Commonwealth — Authentications.
Get found on Google Maps and Search by local clients.
A separate business phone number that rings on your existing device.
Let clients self-book appointment slots that you control.
Design flyers, business cards, and social posts with templates.
Track invoices, expenses, and mileage for tax time.
Practical worksheets and checklists for notaries and clients. Free to download, print, and use.
Up to $10 per notarial act for traditional paper notarizations and up to $25 per act for electronic or remote notarizations, per Code of Virginia § 47.1-19 (raised from $5 to $10 effective July 1, 2024 by 2024 Acts of Assembly ch. 310). Travel may be charged separately by agreement when the notarization is performed outside the notary's usual office.
Virginia law does not require a journal for traditional in-person notarizations, but maintaining one is strongly recommended for your protection and is considered best practice. A journal is required for electronic and remote online notarizations.
Errors & Omissions insurance is not required in Virginia, but it is strongly recommended. E&O protects you personally from claims of unintentional mistakes made during a notarization.
Apply through the Secretary of the Commonwealth at commonwealth.virginia.gov. You must be 18+, able to read and write English, and a legal resident of the U.S. living or working in Virginia. There is no required course or exam — just the application, oath, and bond (where applicable). Commissions run for four years.
A loan signing agent is a notary public who specializes in walking borrowers through and notarizing real estate loan documents — refinances, purchases, HELOCs, and seller packages. Signing agents typically work with title companies, escrow officers, and signing services such as Snapdocs and SigningOrder.
An apostille is a certificate that authenticates the origin of a public document (such as a notarized affidavit, birth certificate, or power of attorney) for use in another country that is party to the 1961 Hague Apostille Convention. In Virginia, apostilles are issued by the Office of the Secretary of the Commonwealth — Authentications. A notary prepares and notarizes the underlying document; the state office issues the apostille.
General information only — not legal advice. For specific situations, consult the Code of Virginia § 47.1-19 or a licensed Virginia attorney.
Disclaimer
The information on this page is provided for general reference only and is not legal advice. A Virginia notary cannot give legal advice or prepare legal documents. For questions about your specific situation, please consult a licensed Virginia attorney.